What Is Workflow Management? Crucial Aspects & Process

Where can processes be improved, simplified or even automated? A question that every manager will ask. Delegation is time-consuming, especially when it comes to routine, daily tasks. A workflow management system can help here. 

A workflow management system is understood to be software to support and digitize the above-mentioned workflow management tasks. 

The workflow management system pursues the goal of consistent, digitized process processing, a reduction in throughput times and a high level of process transparency. Workflow management systems simplify and automate the process of complex processes and can save a lot of money as well as time. In addition, errors can be avoided.

These goals are achieved with the help of various system components. First and foremost, a function for (business) process modeling and its organization is one of these components. Another function is the workflow engine, which controls processes. It monitors individual processes and triggers new processes after they have been completed. A monitoring component is another component of a workflow management system. It allows analyzes that flow back into the original business process modeling.

Workflow management is used to control and optimize processes in companies using suitable software. A workflow can be described as the sequence of several interrelated work processes that pursue a common goal. Every workflow consists of a fixed start, process and a predetermined end. One of the tasks of workflow management is to manage these processes …

… model.

… specify.

… simulate.

… steer.

… coordinate.

This is achieved with the help of a workflow management system that Sage offers as part of the document management software.

Achieve important goals with a workflow management system

If you use the workflow management system of our DMS software, Sirvez, you can achieve the following goals in your company:

• Increase the quality of business processes
• Standardization of your business processes
• Reduction of processing times and costs
• Improved availability of information
• More flexible workflows

More transparent business processes You get an overview of all business processes and can better coordinate them. Your employees always know what their tasks are and where they can find the information to solve them.

Use workflow systems and enjoy the benefits

Would you like to optimize the workflow in your company and make processes run smoothly? If you integrate Sage 100 DMS as your business software, you will not only benefit from a digital, structured filing system. They also enable efficient control of your work processes with the workflow management.

In addition, the workflow management tool creates:

• Standardization of your work processes: Your employees can solve tasks directly without having to worry about the correct procedure first.
• Improvement of your internal communication: Everyone in the company knows which contact they can turn to. Communication with one another is clearly structured by the workflow tool.
• Increase in productivity in the company: Thanks to efficient and defined work processes, your employees can achieve more.
• Time savings due to improved workflows: The workflow management can partially automate tasks. This saves your employees a lot of capacity.

Workflow management as part of DMS software

DMS, Document Management System, consists of three areas: document capture, archiving and access. In a workflow management system, you can manage the access of your employees as well as assign them tasks in a fixed order. The workflow management provides the information that you need for processing. Numerous business processes can be automated and made much more efficient.

DMS creates processes that satisfy everyone

The benefit of a DMS with workflow management software is so great because it can fundamentally change work processes as an agile project planner. You control the releases via the DMS – and noticeably improve the workflow management:

• Archived information is available. You can now use it to exchange information and do tasks more efficiently.
• External inquiries and orders automatically trigger processes: The DMS compiles information.
• Reports, documentation and market data can be called up in the workflow system at any time.
• The uncomplicated provision and use of information increases the satisfaction of those involved in the process.

Automation of processes

The capabilities of the DMS software will continue to increase over the next ten years. Processes can be automated more easily. More and more often, systems can independently learn how processes should look and take them over. An enormous boost in productivity that medium-sized companies can also use.

Sirvez as an HR and corporate solution for better business process management

Sage 100 DMS is quick and easy to put into operation and brings with it market-oriented DMS functionality. Test the workflow management system as part of Sage 100 DMS and experience ideally organized business processes.

A Brief About Product Information Management (PIM)

If your customers expect correct, complete and high-quality product information from you and this across all channels, then you should take a closer look at our PIM system.

WHAT IS A PRODUCT INFORMATION MANAGEMENT SYSTEM?

Product information management systems are about making product data maintenance as efficient as possible, avoiding duplicates and optimizing translation management. At its core, the system is used to control expenses in the various marketing and sales channels – Omnichannel marketing – and used in addition to ERP systems. Because a product information management system can output all data as well as product texts, images, documents, drawings etc. multilingual in the most diverse output channels such as apps, online shops or sales platforms such as marketplaces.

Your product information is bundled in one system and managed by you.

Product Information Management (PIM) in Sirvez is your tool for the central creation, maintenance, administration and enrichment of your product information – for all output channels! All product-related content, including images, videos, audio files, layout documents or translation texts, is saved media-neutral and prepared for output in the various marketing channels. In this way, you can implement your marketing measures easily, quickly and inexpensively. Interfaces to your ERP and merchandise management system enable you to import everything so far

existing data in a wide variety of formats. The product data is transferred directly to the PIM and enriched with further information and additional assets (images, logos, etc.). The cyclical, bidirectional exchange of product information between the PIM and the merchandise management system ensures current data without manual effort. Depending on requirements, the product information can be conveniently and automatically fed directly from the PIM into the various output channels – print, online, mobile or stationary.