The Huddle room AV solution for medium and small meeting rooms is becoming fabulously popular all over the world with every coming year – learn what it is and about huddle furniture.

There are several key reasons that can make the company choose the small Huddle Room format. To begin with, it can sometimes be difficult to schedule business meetings ahead of time, and given the fact that many talks and meetings are often a waste of time, Huddle Room technology allows for the fastest and most effective discussions to take place on the go. Secondly, small Huddle Rooms are much more convenient and simpler than classic bulky solutions in terms of installation and configuration of the necessary Huddle room furniture and equipment. 

Just in the previous years, companies and enterprises, in order to make a vivid impression on potential important customers, new employees and managers, had to be extremely careful when choosing the meeting rooms, additionally stuffing them with all sorts of the latest industry developments. Nowadays, however, this trend can already be considered outdated and is being phased out, and the progress in the information technologies sphere makes absolutely all the usual areas activity move forward, creating more private and comfortable meeting rooms for business conferences using the proven Huddle Rooms technology. 

Huddle rooms are, therefore, the new format for informal small meeting rooms and are small conference rooms equipped with audio and video devices for online conferencing, as well as an eye-to-eye display system. Such rooms are most often used by groups of employees who want to get together for a closer meeting in order to work together on the next project. 

The furniture for the Huddle Room

The furniture list for the Huddle Room is relatively simple – desk/table, chairs, and perhaps some shelves. Take note however of the main characteristics of the Huddle Room furniture: 

Connectivity

You need to have Huddle Room desks and Huddle Room tables that provide sufficient AV and IT integration for the corporate requirements. Otherwise, they would be useless pieces of wood. This way, the employees will be able to start working on the project on the fly, immediately after entering the Huddle Room, without the need to hunt for power sources and network connections. 

Clean, sleek design

Your Huddle room furniture (particularly desks) should have the feature of careful cable management, because current generations of AV/IT integrations quite often employ plenty of cables. The proper cable management is a necessity in such enclosed spaces so that they don’t become all messy. 

Space for the display

There can be no Huddle Room without a multimedia screen for the video connections. Therefore, your huddle room desk should have enough space to set up a display; alternatively, you can mount it on the wall using VESA mountings. 

Dual Sitting/Standing possibilities

It is wise to design the Huddle Room with the dual possibilities in mind – having the option to conduct your meetings either standing or sitting can ensure the speed and efficiency that Huddle Rooms are designed for. Also, bear in mind that in small rooms it’s the furniture who defines available space – not walls – and design and place it accordingly. 

Stay on Brand

It is important to have the furniture of the same brand in your huddle rooms to deliver a consistent brand image across the company’s headquarters. Also, you can secure a contract with the furniture manufacturer so that your brand colors and logos will be incorporated into the design of the furniture. 

So, how does the new Huddle Room solution affect the development of business interactions?

Easy information sharing

Most companies and educational institutions today use several meeting rooms at the same time. This allows the organization to flexibly avoid a huge number of various troubles. For example, it is quite difficult for large companies to plan days and even weeks for negotiations in advance, especially when an important event may happen suddenly, and it must be considered and discussed by the whole working team ad hoc. 

Thus, with the help of the small Huddle Rooms such problems are solved immediately. What matters is the fact that almost all the meeting rooms are equipped with high-quality software for video conferencing, so groups can quickly and easily remotely connect to colleagues, partners, management, etc. 

Private meeting format

No one likes big corporate meetings with long boring speeches that require enormous effort just for concentration, and also take up precious time that could easily be spent more productively. After all, it is time, as a rule of a thumb, that plays the most important role in business. 

Don’t you think it would be better to create smaller meetings, where the dedicated team can work together in the close atmosphere of the Huddle Room? In such a case, each of the employees is involved in the process of cooperation, concentrating solely on solving the task at hand. 

Minimum budget

Today, in the face of austerity (the world is tethering on the brink of global recession, after all), the main challenge for businesses is to find ways to lower their budget without compromising the essential functionality of business interaction. Huddle Rooms are, indeed, a solution to this problem. Equipment that is used in small meeting rooms is much more economical and efficient than equipment for a large conference room. In most cases, the cost of all communication equipment for such rooms can be less than half that budget required to equip a larger hall. 

Having the possibility of video conferencing in the format of small Huddle Rooms is very efficient and comfortable, as this format allows the employees to effectively collaborate and conveniently exchange content with each other (thanks to real-time interaction). The displays for presenting the content, the presence of modern and legacy video bus interfaces, web-cameras, the availability of smart peripherals make the Huddle Room a truly indispensable solution in any office. 

Alternatives

Huddle rooms are brilliant for small-scale online meetings. For large events such as Annual General Meetings, product launches, or podium discussions many organisations still hire professional live-streaming services. Professionals such as FrameShot in London provide integrated multi-cam solutions to stream any event in crisp HD resolution to participants around the globe.