5 Major Benefits of Automating Your Coworking Mailroom with PackageX

In a world that has forever changed, automating key processes and data has become a critical factor to striving your business forward. Regardless of how you structure your mailroom resources, the downstream effects of automation are the real drivers of the business’s lasting and profound value.

Coworking will play a crucial role in economic recovery. Since businesses now more than ever are interested in creating a sense of cohesion between team members and successfully retaining talent.

According to the Global Coworking Growth Study, by 2024, the number of coworking spaces worldwide is predicted to reach more than 40,000. Almost double the number as of now in 2021. However, managing your work electronically does not entail that your office is automated. Taking into account the projected figure, automating your workforce operations will not only reduce the steps required to complete mundane tasks but store a large amount of data in little space. 

Therefore, to do all that and more, PackageX brings a multi-functioned mailroom management system to transform your coworking mailroom for the long haul.  With AI-powered tools, you can watch data flow around on its own. That is what automation is all about! To improve process visibility and help businesses detect bottlenecks.

How PackageX Will Help Automate Your Coworking Mailroom

Streamlined Mail Distribution

It is never easy to manage a coworking space; one of the most common problems faced by managers of shared workplaces is how to handle the inflow of incoming packages and mails. Daily, you may be required to respond to and handle various situations that take precedence over important matters. Ultimately leading your mailroom management fall to the wayside. 

In-spite of this, even the biggest of companies fail to impose package management protocols. Therefore, the key to creating a volatile and secured system is through automation. A software solution that will help track, organize and manage all your incoming and outgoing mail. 

An Organized Automated System

The mailroom management software by PackageX will turn all your physical mail into digital content by getting important letters, notices, contractual documents etc., where it needs to go quickly. AI-based OCR provides recipients with the ability to customize their delivery methods by providing them with automated processing. 

To provide a direct benefit to users by making sure they are engaged, pay attention to their incoming mail, and respond to it in a timely and appropriate manner. Easy yet instant integration to third-party apps allows employees to get notified on Teams, WhatsApp, and many other apps! 

By streamlining the process, your coworking mailroom workload will significantly reduce, resulting in lower operating costs. Mailroom automation process also allows real-time access to all document information, facilitates interactions between customers, improves customer service, and increases customer satisfaction.

In the same breath, automation further increases security by enhancing communication and providing oversight to minimize error to the maximum. 

In the hustle and bustle of a coworking mailroom, you can use the Mailroom app to scan package labels and proof of delivery with just your smartphone! With a single scan, you can simultaneously scan up to 50 bulk packages by the operator, saving you time and increasing efficiency.

Moreover, If an employee is unavailable, Mailroom solution will enable your employees to set an alternate pick-up address for their packages. Or consign the task to another person. 

Easy Workflow Design

 A modern office automation system, such as PackageX, corresponds to the business user’s needs with its easy-to-use interface and design. In a place like a coworking mailroom, a piece of software should strengthen existing systems to increase efficiency. Digital Mailroom by PackageX creates a connected enterprise by helping coworking mailrooms share data more quickly and feed it into other systems.

End-to-End Visibility and Tracking

Consumers from around the world are adopting an on-demand delivery model as a new trend. As business organizations and entrepreneurs strive to move up and compete in a highly competitive environment, they usually adopt various strategies for improving their operations to achieve their goals. One such goal that PackageX can provide for a coworking mailroom is the Parcel Tracking App. 

PackageX aims to build a strong and better relationship among businesses, delivery staff, and customers with its cutting-edge delivery tracking system. Shipd by PackageX enables you to create shipping labels and track real-time incoming and outgoing packages from the warehouse to the customer’s doorstep. An utmost necessity to have for a systemized coworking mailroom management.

Using PackageX Shipd & Mailroom together, you can access exclusive digital mailroom features such as forwarding, destroying, holding, scanning, and sending mail. 

Delivery tracking solutions that offer immediate and accurate estimated arrival times (ETAs) provide customers with real-time updates if unexpected delays occur. During periods of crisis, pandemic, or natural disaster, more mail can be delivered without any interruption or reliance on physical operations.

The use of software and digitization provides a range of practical tools for B2Bs, B2Cs, carriers, and shippers alike. 

How does Shipd by PackageX will help your coworking mailroom: 

• The app’s smart, clean, and modern design will elevate your visual experience.
• You can easily track numbers, including a barcode scanner.
• Push alerts that will let you know your package’s progress.
• It can sync across devices.
• Strong privacy and security credentials.
• Affordable flat-rate pricing to let you ship bulk packages without any additional cost. Moreover, you can also save up to 47% on shipping for heavier items.

Same Day Shipping

Same-day delivery of products will fundamentally change the way consumers are buying. By integrating online and offline retail, it creates a convenient service for consumers. Considering the compelling proposition of same-day delivery, the demand for it has grown distinctively. 

Growth in any business comes with increased responsibility and a need for additional resources. With such added layers of difficulty and complexity, Dispatch by PackageX is a delivery-based business ecosystem. A modern solution app offers the lowest possible rates across the country by connecting traditional and on-demand courier services with retailers.

In just a minute, sign up on the app, fill in the required information and get started on generating labels to track deliveries. 

Local couriers can sign up for Dispatch to access retail stores and businesses. In contrast, Dispatch API allows retailers to integrate labels and only pay for the labels the customer selects. 

Bring relief to your coworking mailroom with the multichannel strategy of Dispatch by PackageX. 

Automation Will Drive Success to Your Business

In today’s digital world, powerful office automation tools have offered innumerable long-term benefits to organizations of every size. To revolutionize your coworking mailroom for the long haul, not only does automation improves productivity but reduces costs as well. Therefore, PackageX is the ultimate solution that you will need to increase decision-making speed, reduce any organizational risks, and empower employees with the flexibility of time and space they need for innovation.