Moving offices can be a real nightmare as multiple things can easily go wrong. It can quickly drive someone crazy when moving offices, from underestimating the logistics and sizes to placing the wrong equipment in the incorrect place. Recently, it is more common for many companies to move, so the business should prepare for and plan to execute an efficient moving process. The process must be practical, and everyone, from the management to the employees, should know what to expect.
You must remember that downtime will be caused by moving your office. You can manage it so the downtime doesn’t last too long. The easiest way to ensure this is by hiring a professional moving service. The best moving companies help you get this setup once they complete the move. Here are some tips to make the office moving experience stress-free.
Don’t Delay The Planning
Planning is crucial in ensuring the office move takes place without a glitch. Typically, you should start the planning two to three months before the move. You are less likely to miss any key factors with more time to plan for the move. You can pick a moving company by checking out their offer prices.
By planning, you can get an idea of the location you are moving to and any issues you may face. Don’t just think about moving; keep a notepad handy to jot down ideas related to the move, and also list out the items that you think will be required in your new office.
Get The Budget Sorted
You need to be precisely aware of how much the office can afford for the move. You need to stay within the confines of the budget because the office’s move relies on it. Primarily, the office must determine the basic cost of the move. This estimate must include the utilities that the business would need for the relocation and the moving company’s fees. Tape, boxes, labor, and other things will get included in this cost.
You can get better rates from the moving company if you start planning before the actual moving time. Once you have your budget sorted, shop around the different companies to see which offers you better rates that will allow you to get your moving done within your budget.
Check Out Your New Office Site
If you want a smooth move, it’s a good idea to check out the site of your new office as it will give you an idea of the things you would require. You will be able to draft moving plans better by knowing in advance what the access to the door is like and how many exits there are. Formulating a game plan will be simple if you already know what utilities are available to you.
You can easily decide which furniture to move first if you know the space constraints beforehand. The more significantly sized furniture should be sent in first, followed by the smaller ones. Knowing the size of the entry and exit points will allow you to plan the best way to get furniture and appliances into the building.
Label Everything Appropriately
You might not think of it, but you must label everything. Everything you put into a moving truck must be labeled properly so it can be delivered and set up in the proper location. Labeling can serve as a good starting point to work from. It also will give you the peace of mind that everything that needs to be moved from the old office to the new has been appropriately mounted on the trucks.
Labeling all items allows you to set the place up as soon as they are unpacked, and the office can function again quickly. Use custom printed tape to label boxes specifically so they can be sorted easily. Custom tape creator is a good option that you can utilize for this scenario.
Begin With The Non-Essentials
In your primary planning days, list which things are considered essential to your company and those not used that often. You can create the basis for your move priority from this list. Before the day of moving arrives, the office staff can start to move the non-essential stuff. The company rarely uses elements such as printers that can be included in this list.
This way, the amount of moving done on the day of moving can be cut down. This way, you can reduce the amount of labor involved on the actual moving day and the hours required to rent a truck.
Assign Someone To Lead
If you are looking to appoint someone to be the manager overseeing the love process, select someone who has been trained in project management. There are several sub-tasks, making moving a task that is very involved. You cannot treat moving as a single monolithic event.
It is better for the person appointed to oversee the move process to set up moving schedules by drawing up plans. An assignment roster must also be set up for the overall packing and unpacking. Try to use your office staff as efficiently as possible during the moving process. They are a company’s greatest resource.
Summing Up
Moving can be quite a strenuous process, be it a home or office. But there are ways you can plan and devise for it making it far more organized and stress-free. We have discussed the common points in this article for you to implement if you want a stress-free and efficient move from your old office to the new one. Hope everything works out as you have planned.
