Productivity affects every area of an individual’s life, a business, or any kind of institution. High levels of productivity help get things done fast and in the right way. A highly productive individual can excel much more than those who are slower at doing things.
The same principle will work in a business environment and help increase profitability, reduce wastage and improve service. The following hacks will help you concentrate better and do more.
Minimize distractions
Distractions amount to anything that will divert you from the main activity. It could be that you are working on a business or school project and need to get it done soonest.
As you work on it, you might keep hearing beeping sounds from your phone as messages flow in. Try your best and minimize distractions. If you have a voice control option – sometimes this can be a way to not concentrate properly, as any sounds may be distractive, so learn how to turn off voice control to be more productive. You might also get distracted by family members, friends, or some other personal chores so you got to factor in that as well.
Learn strict time management hacks
The clock strictly runs on a 24-hour cycle giving everyone an equal opportunity to get the best out of it. Your day is divided into night and day but it doesn’t matter which time you choose to work.
What matters is how you use the time you have. You can work for four hours and achieve more than someone who worked for 10 hours, depending on how strict you are with your time management skills.
Become a think tank
Think tanks work deeper on ideas, challenges, and answers to provide results that make production more efficient. You must think bigger than your dream and envision your current engagement as a trendsetter five or ten years to come. Within that vision, provide avenues that will help improve productivity in terms of technology, human resource, customers, and financial resources.
Create long term goals
Goals help you have a clear and definite path towards your desire. For example, a college student’s goal is to achieve the highest grades and join the career world. A starter-up investor’s goal is to create a business that can influence the entire world. These two people work daily on steps that will help them fulfill their goals. Because of goals, they become highly productive.
Have a must-to-do list daily
An end goal guides you into what you want to achieve in the end but there are the daily goals that will help you achieve the primary objective. Daily, write down at least five goals you must achieve that day and strictly become disciplined and ensure you achieve them.
Don’t spend an entire day on the internet
Unless you are an online marketer or social media influencer, you will become less productive if you spend all your time online. If you manage a retail shop, an educational institution, or a factory, your physical presence will be required more for maximum productivity. Have a specific time for checking your emails, social media posts, and so on.
Learn to focus
Your field is very wide but you can lose your way and wander for many weeks trying to trace your steps back. If you are in finance, draw a thinner line and focus on a specific task. Know the time of the day you perform best and discourage yourself from multitasking. Soft background music can help you improve focus.
Adapt the Pomodoro technique
This is a technology that helps you break down your tasks into smaller and manageable portions. It assigns strict time for each smaller task and you require to develop the discipline to ensure you complete each task on time. You also get breaks in between.
Change your habits
When habits become deeply embedded into an individual or organization, it becomes very difficult to change but this same habit can continually affect productivity negatively. Nevertheless, you must change the internal culture, reprogram tasks, and change the way of thinking if you want to achieve maximum
productivity.
Meet less and work more
Meetings are good because they help brainstorm ideas, follow up on projections, achievements, and setbacks. However, too many meetings might affect productivity. You might change plans before they mature or sit for too long and lose many business hours. Instead, meet less and work more for better performance.
Batch similar tasks
Whether you are working from home, in an office, doing community work, or studying, there will always be work or chores that are similar. In the business environment, things like emails, social media, and videos can fall under similar tasks. Another example is in a delivery section where there is labeling, packaging, sealing, and loading will be similar. Batch all similar tasks and allocate them time or get a different person to work on each batch.
Conclusion
Productivity can affect many areas of a business or individual. It can determine profitability level, how soon tasks get done, losses, customer service, and human resource management. What is most important is for the individual to learn to prioritize and develop the discipline of time, use of technology, and thinking outside of the box. This is the best way to get more things done in the shortest time possible.
